Record a receipt
Money received in any way by a business is a receipt. Before one can be recorded, at least one cash account or bank account must be established. The Receipts & Payments tab must also be enabled.
Basic receipts
Once at least one cash or bank account exists, receipts are recorded in the Receipts & Payments tab by clicking on New Receipt:


Complete the entry:

Date
is automatically filled with today’s date, but can be edited.Type
will automatically be set to ReceiptReference
is optional and may be used for cheque numbers, bank confirmation numbers, or other internal sequences. If the box within the field is checked, Hub will number the transaction automatically. The program will search for the highest number among all existing receipts and payments and add 1.- Select the bank or cash
Account
to which the transaction is being entered. - If a bank account is selected, a
Status
field appears, in which Cleared or Pending can be chosen. For Cleared transactions, the date may be entered:Status
is set to Cleared by default for bank transactions. Another Guide covers cleared and pending transactions in greater detail. This field is absent for cash transactions. Payer
is the person or entity from whom money is being received.Description
is an optional summary of the overall transaction.Item
field can be used to enter predefined inventory or non-inventory items. If you have no predefined items, this field will not appear. Making a selection here will prefill several other fields on the line.Account
is the account to which the payment will be posted.Description
on individual line items allows more specific information to be added.Tax
code andTracking Code
can be selected if any have been defined.Location
field appears if inventory locations are defined.Amounts are tax inclusive
controls how taxes are calculated. Check the box if taxes are included in unit prices. Uncheck the box if taxes are to be added to unit prices. This check box applies to the entire transaction.- A
Custom title
can be entered to match local usage. Enter the title in the text field that appears if the box is checked. - A
Custom theme
can be selected. Available themes are selected in a dropdown box that appears if the box is checked.
The completed form can be given to the Payer as a receipt:

Receipts against sales invoices
Receipts from customers against sales invoices can be entered two ways:
- As a basic receipt
- From a sales invoice
As a basic receipt
To enter a receipt against a specific invoice, post it to Accounts receivable, the Customer, and the Invoice:

Partial receipts
When receiving money for only part of the balance due on a sales invoice, post the transaction as above, but enter only the amount actually received. Hub will credit the partial amount against the sales invoice and show a reduced balance due. No other special steps are necessary.
Receipts for multiple sales invoices
When receiving money from a customer for multiple sales invoices, leave the Invoice
dropdown field blank. Hub will allocate the receipt against the sales invoice with a balance due with the oldest due date first, then the next oldest, etc. However, if the receipt is designated for specific sales invoices, add lines and designate amounts for those invoices individually.
From a sales invoice
To record a receipt while viewing a sales invoice, click on New Receipt:

A receipt entry form will appear. Select a bank or cash account. The remainder of the form will be prefilled with information to enter the full amount due on the sales invoice. If the receipt is for only part of the balance due, edit the amount received by adjusting quantity or unit price.
Other situations
You are not restricted to using only simple income accounts to post receipts. For example, if money is received from a business owner set up under the Capital Accounts tab, select the matching capital account and subaccount:

Inventory and non-inventory items can also be directly sold using receipts.